Overcoming Communication Barriers to Increase Sales

 Only the fear of death is ranked higher than the fear of public speaking on the list of what people fear the most.  It is no different for professionals in our industry.

I have developed a Communications Skills program for industry professionals and written about use of jargon and communication pitfalls to avoid in previous articles.  However, before we get into  completing 2022 goal plans , I thought it would be helpful to continue the dialogue on communications skills. 

Why are face-to-face communications skills important?

Remember, there is no emotion, body language, tone or facial expression in a written communication.  Has someone ever read one of your emails and didn't recognize your intent?  Without tone or emotion, an email can be a cold form of communication.

Social networking is really about the written word and many in the industry have come to rely on this for their primary communication links.  Even communication on the telephone lacks many of the tools you use in face-to-face meetings.  Firms that use Hangout, Skype, Microsoft Lync or Go To Meeting bridge many of the communication barriers but are in no way equal to a face-to-face encounter.  The fear factor is higher when we are asked to present to a group or even an individual.  Whether you are just starting out in the business development arena or a seasoned professional who could benefit from improved client communications, this article is for you.

Today, I want to review the three skills that are essential for building trusting relationships with clients. 

The first skill is your voice.  I had an economics professor in college who made a boring class absolutely intolerable because of the tone of his voice.  He had a monotone cadence and would cough or clear his throat after every other sentence.  The pitch of some voices brings the same reaction as scratching on a chalk board.  If this is you, you need to practice voice control.  You could find a voice coach or simply contact your local Toastmaster club for assistance.  Improve your voice and you will see immediate results in client reaction to your presentations.

Are you an introvert, shy or quiet person?  None of these qualifies you to be a poor speaker.  You just need to expand your comfort zone.  Speaking with a client requires a clear and strong voice.  This is not to be confused with shouting.  Listen to great speakers and learn how they project their words.  A simple search of YouTube will get you on the right track. 

Confidence is the second skill you must master. 

Why would your client give you a million dollar deal, if she doesn’t believe what you are telling her?  Are you afraid to look the client in the eyes when you are making your presentation?  The client is more likely to give you careful attention when you make it a point to make eye contact first.  However, you don’t want to get into a staring contest.  Look down to take a note or remove something from your briefcase.  This makes it easier for the client to pay attention to you because she has had a chance to check you out without having to do so while listening to you.  Are you excited about what your firm has to offer, or  does your facial expression remind the client of someone who has just gotten out of bed? 

Confidence in what you are presenting will make the client more interested in selecting your firm than you are in selling it.  Understanding the nuances of the client’s business, the industry, and market is the beginning of your homework.  How he thinks and reacts to pressure points is probably the hardest area to quantify.  However, when you have done all of the required homework, your confidence will soar.  Remember what legendary basketball coach Bob Knight has to say about preparation, “The key is not the "will to win" . . . everybody has that. It is the will to prepare to win that is important.”

Remember, you client likes you or you wouldn’t have been given the opportunity to stand in front of him or her to make the presentation.  The same is true when you have been asked to make a presentation in front of a group.

Finally, you don’t want your body language to betray you or sabotage your message. Experts tell us body language accounts for between 55% and 65% of our communication. 
 Just what is body language?

It is carriage, facial expressions, and gestures. All go into establishing your presence and making a connection with the audience. Gestures can be made with your hands, arms, shoulder, torso, legs, feet or a combination of these but hand gestures are probably the most common. What does the client think of your message when you present it with your arms crossed against your chest?  If you are confident, why are you slouching and not standing tall? Many speakers worry about their hands and keep them in their pockets.  However, appropriate use of your hands can result in a marked increase in the understanding and retention of your message. Correctly used, hand gestures can help you say more in less time, show what you mean without having to resort to visuals, signal your conviction and confidence and add texture and dimension to your material and ideas.

This might seem simplistic but don’t forget to smile.  In fact, you should practice pleasant expressions in front of a mirror.  Try it until you see one you like and then hold it for 15 seconds and repeat it.  Remind yourself of this expression as you go about your daily business until it becomes a memory.  The conditions that surround you during a client presentation or speech in front of a large group can be uncertain and frightening.  But, this memory will keep your expression pleasant and positive.

Whether you are presenting to one person or a hundred, you still have to deal with nerves.  Everyone gets nervous before a major presentation.  My simple advice: Take a breath!

I went with my wife to a Lamaze class when we were expecting our first child.  I still remember the breathing exercises that were intended to calm the mother during childbirth.  Similar breathing exercises are used by public speakers because they release fear, lower stress levels and  enhance their speaking voice.

Incorporating these tips into your client presentations or speeches in front of groups will help you be more effective and enable your message to be understood clearly. The bottom line to clear client communications is the bottom line. 

Creativity: Become a Broker of Possibility and Hope

A lot has been written over the years about creativity.  People who market professional services are thought to be creative.  Creativity is expected, if you want to enter this business.  What do you know about creativity?

Many think it is simply a right brain condition where creative people have strengths while left brain folks are better suited for the technical, numbers and details of the industry.  Viewing creativity as solely the realm of one side of the brain limits ideas and possibilities. It fails to respect how creativity impacts science and rational thinking. Creativity comes from an assortment of traditional and non-traditional sources.

Are you a broker of possibility and hope? 

If not, you need to look at your creativity in the context of emotional intelligence. The chart shows how both sides of the brain come into play. The quadrants of emotional intelligence include: Self-Awareness, Social-Awareness, Relationship Management and Self-Management.  Understanding each of these will enable you to unleash your inner and sometimes hidden creative forces.

You might be asking yourself how creativity comes into play with your relationships.  Vision, influence and leadership drive creativity to support your relationships. 
Have you gotten tired of people saying, “Think outside the box?”  The creative marketing professional doesn’t think outside the box, they create a new box.   Marketers don’t like to play on a level playing field.  They are under constant pressure to create a competitive advantage.  If they believe they are on a level playing field, they will look like Notre Dame against a larger Alabama team in the National Championship game.   The services that your firm delivers to clients are like hundreds of others.  How do you make yourself and your firm memorable to clients?  The internet has made it easy for clients to assess the capabilities of firms they want to do business with.   In an industry that considers sales a dirty word, the word creativity brings on images of crazy, outrageous, and unwise.  Therefore, your creativity must be tempered by your flexibility and adaptability.  Management realizes that traditional marketing and the status quo no longer build business.  A change agent must be a leader first. 

 Think about what these people had to say about creativity:

“A truly creative person rids him or herself of all self-imposed limitations.”
Gerald G. Jampolsky

“Creativity is a highfalutin word for the work I have to do between now and Tuesday.”
Ray Kroc

“Creation is a drug I can't do without.”
Cecil B. De Mille

It is interesting that the movie make, De Mille, and the entrepreneur, Kroc founder of McDonalds, both viewed creativity as essential for their work.  You should feel the same way.

Six Myths Of Creativity

A groundbreaking study about innovation in the workplace uncovered six myths of creativity. The study, conducted by Teresa Amabile, a professor and head of the entrepreneurial management unit at Harvard Business School, was summarized in a December 2004 article, "The 6 Myths of Creativity," published in Fast Company magazine. Here is what she found:

• Creativity comes from creative types: The reality is that anyone with normal intelligence is capable of doing some degree of creative work.

• Money is a creativity motivator: The reality is that money isn't everything.

• Time pressure fuels creativity: The reality is that time pressure stifles creativity because people can't deeply engage with the problem.

• Fear forces breakthroughs: The reality is that creativity is positively associated with joy and love, and negatively is associated with anger, fear and anxiety.

• Competition beats collaboration: The reality is that the most creative teams are those that have the confidence to share and debate ideas.

• A streamlined organization is a creative organization: The reality is that creativity suffers greatly during a downsizing.

How do these findings relate to the conditions in your firm?

You now know that both sides of the brain are important in the creative process.  Do you ever believe something in your gut but are afraid to offer the idea or proceed?  Intuition is one of the strongest ways to deliver your creative process.  There are other things to consider, if maximizing your inherent creativity is a goal in your career path.  Don’t second guess yourself or live in the pit of self-doubt.  Accept criticism but don’t accept it as an absolute. Observe and learn from your mistakes.  Become a risk taker. 

Break free from the naysayers, external constraints, internal biases and fear of reprisals or consequences.  Your curiosity should compel you to ask questions.  Marketers who are afraid to ask questions continue to play on a level playing field.   We are all solution providers and are, to one extent or another, creative people.  If you are having problems with this, stop asking “why” and start asking “why not.” 

You will be well prepared to become a broker of possibility and hope. 

 

 

Top 2011 Blog Posts that will Help You Excel in 2012

We all go into battle every day. Some of the lone wolves think they can do this by themselves. Yet, marketing professional services is a team sport. Think of your efforts as creating a collective and relying on the team for the skills they bring to the table. This post is intended to help you help the team. In doing this, you will excel next year.  2011 is almost at a close, and it’s that time of year when most of us reflect on the year gone by. What’s worked? What hasn’t? What should we start thinking about for 2012? Here at the Insight for Marketing blog that means taking stock of blog posts and topics from the year to find out what topics and issues are speaking to all of you.

Proposals 2012: How to Win More Clients

In the event that the coming year is the time for you to throw a business proposal or two out there on a regular basis, keep several factors in mind.

Six Reasons Why You Should Hire a Consultant

Whether you should be looking at a consultant for marketing, business development or in the case of this article, public relations, the reasons for retaining outside services are the same.

Senior Managers are Biggest Roadblock to Effective Internal Communication, Survey Says (originally published on May 25)
Challenges with senior management is the reason many internal communicators pull back from what they believe to be the appropriate course of action, according to a recent survey by the Institute of Internal Communication (IoIC). Among those surveyed, 45 percent said senior managers are a major block to progress in key areas of their development. (Read more.)

What is Branding and what does the mind have to do with it?

Not sure if you saw this already, but Fast Company magazine and Mechanica released a joint survey titled the Branding Forward Project in which 623 marketers participated. Lots of interesting findings, many of which showed a divide between proponents of traditional marketing approaches and those favoring new marketing techniques.

5 ways B2B companies can benefit by listening to social media conversations

When we read about the importance of listening, monitoring and being active in social media, it is typically in reference to B2C companies. Social media is almost seen as “sexy” and a “must-have strategy” for B2C success, yet we tend to hear less about how important real-time listening and social media monitoring is for B2B companies.

Leadership Communication: 6 Steps to Handle Tough Conversations (originally published on March 2)

Having tough conversations and communicating difficult topics is part of a leader’s job. But just like you plan for contingencies in your business, planning how you will communicate difficult messages can improve the ultimate outcome. It is seldom easy to share difficult news, but thinking through your approach in advance definitely can improve the process.

In addition to the variety of topics posted above, you migh want to take another look at the Insight for Marketing posts over the last 12 months.  The information varies from building sales, to creating marketing plans and investing in social media.  Finally, we always appreciate your feedback and questions.  If we can be of any further service, please contact us.  We believe in free speech and our preliminary conversations are always offered without charge.

Extending the Reach of Social Networks

When your career is marketing professional services, how do you use your networks to expand your business base and careers?

You must approach each person in your network not only in terms of whether they personally have contacts or information that can help you reach new clients, but whether they can introduce you to people who do. In my sales training programs I tell attendees they need a mentor. A mentor is someone who can help them navigate through a client's decision matrix and who is interested in seeing them succeed. If you have been selective in building your social networks, the people you have connected with will want to help you like a mentor.

Why else have you taken the time to build a social network, if there wasn't an expected business outcome? You have agreed to join others and help them. Why shouldn't there be a quid pro quo?

Also, look for friends or colleagues who are competitors, partners, vendors or clients of the firm you are interested in. This part of your client acquisition strategy not only allows you to learn more about the organization, but you also may be able to discover value-added information you can use to show your knowledge of the organization in a way your competitors can't.

When you work you network like this, a few hundred contacts can turn into thousands. You can imagine the impact that expanded reach will have on your ability to build business.